One risk management practice is the motor vehicle records (MVR) check through state agencies, to determine if a driver’s license is valid.
Many of IU’s employees drive UNIVERSITY VEHICLES on UNIVERSITY BUSINESS. IU is also very liberal in allowing students to drive UNIVERSITY VEHICLES. Before driving, an MVR check must be completed. Users can submit their information online.
The Indiana driver’s license checks can typically be completed within a few hours. However, out–of–state licenses are a different process and can take significantly more time. Do not wait until the last minute to be checked as we cannot guarantee an immediate response! Students must submit their information each year. Employees do not need to resubmit their information unless 1) their license state changes (e.g., from an Illinois license to an Indiana license), 2) there is a name change or 3) the type of license changes (e.g., you go from an operator’s license to a chauffeur’s license). We will not notify you about the results of the MVR check unless there is an issue.
UNIVERSITY VEHICLES include all licensed vehicles owned, leased, or rented by or for Indiana University. (See the Related Information section IC 34-13-3-5 concerning immunity of governmental employees which affects the use of a personal vehicle on University business.) This definition includes personal vehicles when operated on UNIVERSITY BUSINESS.
UNIVERSITY BUSINESS means those activities that further the mission of the university and, in the case of an employee of the university, are within the scope and authority of that person’s employment. For example: normal student transportation activities, e.g., handicapped students shuttles, Campus Bus, are deemed to be “in furtherance of educational objectives” within the course of their normal use. E.g., driving a personal vehicle on a university errand or from one location to another to teach is university business. This definition applies whether the driver is reimbursed for use of a personal vehicle or not.
Contact Heather Teague with any questions related to the MVR process.