Facilities Use

Groups from outside the University who wish to use University facilities must have a facilities use agreement from the University. For more information, please contact INLOCC. Insurance is a requirement for use of campus facilities.

1. 1. General Liability: Can be obtained from your insurance agent.
      • Limit, each occurrence: $1 million
      • General aggregate: $2 million (may be waived)
      • The “COMMERCIAL GENERAL LIABILITY” box must be checked
      • The “OCCUR” box must be checked

1. 1.  
   2. Automobile Liability (may be waived)

1. 1. • The box(es) that is/are checked must include a check in the box for Any Auto or All Owned, Hired and Non-Owned Autos
      • Combined Single Limit coverage: $1 million.
      • If separate Bodily Injury and Property Damage limits are purchased, each must be $1 million.

Indiana University reserves the right to require increased limits of coverage if, in our opinion, the activity is hazardous in nature or poses a higher than usual risk. (This applies to all coverages.)

1. 1. Workers Compensation

If the user has any employees, they shall procure and maintain a Workers’ Compensation policy to cover their obligation under the applicable laws of any state or federal government to their employees employed on University premises, including their liability as an employer under common law (commonly known as Employer’s Liability Coverage “B”) with limits of not less than that listed below.

Worker’s Compensation:	Statutory
Employer’s Liability:	$ 500,000 each accident or disease $ 500,000 policy limit $ 500,000 each employee

Insurance Policy Endorsements

All insurance policies must provide the following endorsements to the policy and must be noted on the certificate(s):

1. Additional Insured Endorsement (CG2010 10 01 and CG2037) or equivalent form required on General Liability, Automobile Liability and Excess/Umbrella Liability policies naming Indiana University as: “The Trustees of Indiana University, its officers, agents and employees.” If additional insured status is automatically granted by the insurance form “where required by written contract” then it is sufficient to note that on the certificate with a reference to the form number. This must include information about the Excess/Umbrella coverage, e.g., “Excess coverage is following form.”
2. Waiver of Subrogation on General Liability, Automobile Liability, and Employer’s Liability/Workers’ Compensation Policies in favor of the Owner.
3. The general and auto liability (and excess/umbrella, if used) insurance policies shall be primary and non-contributing with respect to any insurance carried by the Owner, and shall contain a severability of interests clause in respect to liability, protecting each insured as though a separate policy had been issued to each.
4. All policies shall contain an endorsement requiring (30) days written notice by the insurer to the Indiana University Office of Insurance, Loss Control & Claims before cancellation, reduction or other modifications of coverage for any reason, whenever possible.

Certificate Details

Description of Operations

The DOO must include the activity to which this coverage applies.

Insurance Companies

All insurance carriers selected by contractor must be rated “A-” or above in the most recent edition of the “A.M. Best’s Key Rating Guide.”

Hold Harmless Agreement

The facilities user shall indemnify and save harmless the Owner from any and all losses, costs, damages, liability and expenses, including reasonable attorney fees (“Losses”), arising out of or in conjunction with claims or suits for damage to any property not included in the scope of work and/or injury to persons, including user’s employees, including death, alleged or claimed to have been caused by or through the use of University facilities whether through negligence or willful act.

If you do not have or cannot easily procure the required general liability insurance, contact Kutina England about our TULIP program. This is an inexpensive alternative for obtaining the required coverage.

We’re a Government, Educational, Civic or Non-Profit Organization

If alcohol will be served, you must see (and follow) our alcohol policy.

If food will be served, you must follow the food policy.

Questions may be addressed to Kutina England or Tom Murphy via email at inlocc@iu.edu or by phone (812-855-9758).